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Month: June 2025

Are you ready for Companies House ID checks?

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From 2025, Companies House is rolling out new identity verification requirements for directors, people with significant control (PSCs), and anyone forming or managing a UK company. These changes form part of the Economic Crime and Corporate Transparency Act and are designed to reduce fraud and increase confidence in UK companies.

If you are involved in running a business, you may soon need to prove your identity either directly through Companies House or via a registered agent such as your accountant. Without completing verification, you will not be allowed to register a company or take up a new role as a director or PSC.

These rules apply to:

  • Company directors (existing and new)
  • Individuals with significant control (usually shareholders with 25% or more of shares or voting rights)
  • Company formation agents
  • Anyone filing information at Companies House on behalf of a business

The new system is already partially in place. Since April 2025, authorised agents can verify identities on behalf of their clients, but from a future date still to be announced, Companies House will require all key company officers to comply before filings will be accepted.

For business owners, this means a few practical actions:

  • Ensure all directors and PSCs have current and valid photo ID.
  • Decide whether you want to complete ID checks directly or use an authorised agent.
  • Check that your company’s records at Companies House are up to date.

We expect enforcement and deadlines to follow later in the year, so it is wise to prepare in advance. If you are uncertain how these changes affect you, or how best to carry out the verification, we are happy to help.

Source: Other Mon, 30 Jun 2025 00:00:00 +0100

How AI is changing your business

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Artificial intelligence (AI) is no longer something for big tech firms alone – it is becoming a practical tool for small businesses, especially when it comes to financial management and forecasting.

We can now harness AI tools to speed up data capture, analyse financial trends, and identify opportunities for growth or savings. This is not about replacing people with machines but about making better use of real-time insights to support your decisions.

Here are just a few ways AI is being used to improve the services we offer:

  • Automated bookkeeping: AI can process bank feeds, receipts, and invoices more quickly and with fewer errors.
  • Cash flow forecasting: Smart systems can identify seasonal trends or highlight risks before they affect your business.
  • Performance dashboards: AI-powered platforms can create dynamic reports, giving you a visual summary of profits, margins, and costs.
  • Client support: AI tools can help answer common queries faster and track action points across your business operations.

As accountants, we are increasingly integrating these technologies into our advisory work, giving clients deeper insights and more proactive support. The value we offer lies not just in compliance, but in helping you understand the bigger picture.

If you are wondering how AI might benefit your business, or how we are using these tools to improve the service you receive, please do get in touch. We are here to help you get the best from both technology and human expertise.

Source: Other Mon, 30 Jun 2025 00:00:00 +0100

Check your State Pension forecast online

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Get a clear view of your future pension. Use the enhanced online service to check, boost, or track your State Pension entitlement.

The enhanced Check Your State Pension forecast service is available online, offering a faster and more complete way to understand your State Pension entitlement. This joint service from HMRC and the Department for Work and Pensions (DWP) lets most people under State Pension age see:

  • How much State Pension they could get.
  • When they can get it.
  • If and how they can increase their State Pension, for example, by paying voluntary National Insurance contributions to fill contribution gaps.

The forecast service also highlights any shortfalls in your National Insurance Contributions (NICs) record, allowing you to take action now to boost your future pension income.

You can access the service via www.gov.uk/check-state-pension, where you’ll need to sign in securely using your Government Gateway credentials. If you don’t have them yet, you can create an account. You may need photo ID i.e., a passport or driving licence in order to verify your identity.

You can also view your pension forecast through the HMRC app, giving you secure, on-the-go access.

If you're already receiving or have deferred your State Pension, you’ll need to contact The Pension Service (UK) or the International Pension Centre (abroad) instead.

It is recommended that you regularly check your State Pension position to help optimise your entitlement. You should also consider what other savings or pensions might be required for a long and comfortable retirement.

Source: HM Revenue & Customs Tue, 24 Jun 2025 00:00:00 +0100

Using the VAT Cash Accounting Scheme

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Struggling with late-paying customers? The VAT Cash Accounting Scheme helps protect cash flow by taxing only what you have received.

The VAT Cash Accounting Scheme is designed to support businesses by improving cash flow. Using this scheme means that VAT is only paid when your customer pays you and not when you issue an invoice. This means that if a customer fails to pay, the VAT is not payable to HMRC, offering a clear advantage for businesses that sell on credit.

In contrast, under standard VAT accounting, VAT is due whether or not you've been paid, which can create financial pressure if your customer is late in paying or does not pay.

To join the scheme, a business must have a VAT taxable turnover of £1.35 million or less in the next 12 months. Once in the scheme, a business can continue using it until their turnover exceeds £1.6 million.

You cannot use the Cash Accounting Scheme if:

  • You are behind on VAT returns or payments.
  • You have committed a VAT offence in the last 12 months.
  • You are using the Flat Rate Scheme, which has its own method for handling VAT on a cash basis.

There’s no formal application required. You can start using the scheme:

  • At the beginning of any VAT accounting period, or
  • From the start of VAT registration, if you’re newly registered.

You can leave the scheme voluntarily at the end of any VAT period without notifying HMRC and rejoin again if you continue to meet the eligibility criteria.

Source: HM Revenue & Customs Tue, 24 Jun 2025 00:00:00 +0100

Tax gap estimated at 5.3% for 2023-24

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HMRC missed out on £46.8bn in tax last year. Small businesses and Corporation Tax make up the biggest share of the shortfall.

The tax gap for the 2023-24 tax year has been published and is estimated to be 5.3% of total theoretical tax liabilities.

The tax gap is basically the difference between the amount of tax that should have been paid to HMRC and the amount of tax collected by the Exchequer. The gap includes tax that has been avoided in the UK’s black economy, by criminal activities, through tax avoidance and evasion. However, it also includes simple errors made by taxpayers in calculating the tax they owe as well as outstanding tax due from businesses that have become insolvent. 

In monetary terms, the tax gap is equivalent to lost tax of £46.8 billion. This means that HMRC collected £829.2 billion or 94.7% of all tax due.

The government has announced plans to raise a further £7.5 billion through its measures to close the tax gap.

Some of the key findings from this year’s calculations show:

  • Small businesses represent the largest proportion of the tax gap (60%).
  • Corporation Tax accounts for 40% of the total tax gap.
  • Failure to take reasonable care (31%), error (15%) and evasion (14%) are among the main behavioural reasons for the overall tax gap.

As announced at Spending Review 2025, £1.7 billion will be provided to HMRC over four years to fund an additional 5,500 compliance and 2,400 debt management staff in order to try and ensure that more of the tax due is paid, to fund public services. 

Source: HM Government Tue, 24 Jun 2025 00:00:00 +0100

Claiming for uniforms, work clothing and tools

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Buying tools or clothing for your job? You could claim tax relief. Check if you qualify and how to get your money back. If you have spent your own money on items essential for your work, such as tools or specialist clothing, HMRC may allow you to claim tax relief, even up to four years after you paid. There are two ways to make a claim, and it might be simpler than you think.

You may be able to claim tax relief on:

  • Cleaning, repairing, or replacing specialist clothing (e.g. uniforms, safety boots).
  • Repairing or replacing small tools needed for your job (e.g. scissors, screwdrivers).

However, you cannot claim for the initial cost of purchasing uniforms, tools or specialist work clothing.

There are two options for making a claim:

  1. Claim the actual amount
    • You’ll need to provide receipts or proof of purchase.
    • Submit your claim under ‘Other expenses’ online at https://www.tax.service.gov.uk/claim-tax-relief-expenses/what-claiming-for.
  2. Claim a Flat Rate expense / deduction
    • Use this if your job qualifies for a standard fixed amount.
    • There is no need to provide receipts.
    • Claim under ‘Uniform, work clothing and tools’ in the same online portal mentioned above.

If you complete a self-assessment return, you must claim through your tax return instead.

You cannot claim tax relief on PPE (e.g., gloves, hard hats, goggles). If your job requires PPE, your employer must provide it for free or reimburse you for any purchase.

This tax relief is designed to support employees with essential job-related costs and so it’s worth checking if you are eligible to claim.

Source: HM Revenue & Customs Tue, 24 Jun 2025 00:00:00 +0100

Use HMRC app and be job-ready this summer

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Starting work this summer? Download the free HMRC app to get your NI number, check your tax code and stay on the right pay.

Young people finishing exams and entering the job market this summer are being urged by HMRC to download the HMRC app. The app is a free tool that can be used to provide quick access to essential employment and tax details. The app has already been downloaded by over 1.2 million people aged 25 and under. The app offers instant access to your National Insurance (NI) number, tax code, pay details and employment history.

This can be very useful information to have on-hand during the summer months when some 40,000 extra young workers are employed each month. Whether you're applying for work in hospitality, retail, leisure or seasonal roles like fruit picking, the app helps you stay job-ready with minimal hassle. Once employed, the app ensures you're on the correct tax code and receiving the right pay under the National Minimum Wage.

More than 146,000 people called HMRC last year after losing their NI number, but it is far quicker to retrieve it via the app where it can also be saved in your phone’s digital wallet. Nearly 90,000 users under 25 downloaded their NI number this way in the 12 months to April 2025.

The HMRC app is available to download, for free from the App Store for iOS and from the Google Play Store for Android. Once signed in, users can access it securely via face ID, fingerprint or a 6-digit PIN.

Young people are also reminded to check their payslips regularly to ensure they’re getting paid what they’re entitled to receive under National Minimum Wage requirements. Any underpayment concerns should be reported to HMRC or ACAS.

Source: HM Revenue & Customs Tue, 24 Jun 2025 00:00:00 +0100

Accounting on a cash basis

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From April 2024, the cash basis is the default method for sole traders and most partnerships when preparing Self-Assessment returns. Designed to simplify tax reporting, the cash basis lets businesses record income and expenses when money actually moves, easing the admin burden for many. Those who prefer or need traditional accruals accounting must actively opt out when submitting their tax return.

Businesses that prefer traditional accruals accounting or who are ineligible for the cash basis, must opt out of the cash basis when submitting their self-assessment return.

A number of other changes to the cash basis took effect from April 2024. This included the following:

  • The removal of the turnover thresholds for businesses to use the cash basis.
  • The removal of the restrictions on using relief for losses made in the cash basis, aligning the rules with accruals.
  • Interest restrictions have been removed so both cash basis and accruals accounting are subject to the same tax rules.
  • People with more than one business are able to choose whether they use the cash basis or accruals accounting for each business they have, rather than having to pick one method for all their businesses.

The cash basis is not available to limited companies and limited liability partnerships.

Source: HM Revenue & Customs Tue, 24 Jun 2025 00:00:00 +0100

Pivotal role of the union Certification Officer in addressing complaints

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A recent tribunal clarified the procedural powers of the Certification Officer (CO), ruling that applications from trade union members cannot be refused simply because they are deemed "unarguable". After becoming Chair of a prestigious university, the appellant faced three internal complaints from other members/staff of the UCU involving bullying; a complaint regarding his decision not to permit a motion for an AGM at an EGM; and a data protection breach complaint from three managers after he included information about them.

All three complaints were investigated and upheld by an NEC panel of the UCU on 13 December 2021. The UCU rules, specifically 6.1 and 13.1, outline obligations for members to abide by the rules, refrain from detrimental conduct, and provide for disciplinary procedures, including censure, barring from office, suspension, or expulsion for breaches of rules or detriment to the UCU's interests.

On the 6th September 2022, the appellant submitted nine applications to the CO, alleging that the disciplinary procedure applied in his case had been unlawful, although the CO refused to accept these on the grounds that they were "not arguable" and a tribunal appeal followed. The tribunal ruled that the applications should be remitted to the CO due to the fact that the case did not meet the criteria for striking out under Section 256ZA, ruling that the CO erred in law. The CO's power to "refuse to accept" an application under Section 108B of the Trade Union and Labour Relations (Consolidation) Act (TULRCA) 1992 is narrowly confined to those instances where the CO is unsatisfied that the applicant has exhausted internal union complaints procedures. The phrase "unless he is satisfied" in Section 108B(1) means that if the CO is satisfied that internal procedures have been exhausted, he or she cannot refuse to accept the application on that ground. The primary mechanism for striking out applications on substantive grounds is Section 256ZA(1). Crucially, this section requires a "show cause" notice under Section 256ZA(4) – giving the applicant an opportunity to explain why their application should not be struck out.

This judgement reaffirms the procedural powers of the CO when handling applications against trade unions, strongly reinforcing the requirement for due process, specifically the "opportunity to be heard" before an application can be dismissed. This important case clarifies that, once internal union procedures are exhausted, the CO must accept any application and commence inquiries, even if those inquiries might later lead to a formal strike-out process with proper safeguards.

Source: Tribunal Tue, 24 Jun 2025 00:00:00 +0100

Redress for Post Office Capture victims

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In a significant update, the UK government has unveiled a new compensation scheme targeting individuals affected by the earlier “Capture” software, used in over 2,000 Post Office branches during the 1990s. This programme aims to redress those who suffered financial losses prior to the widely known Horizon IT scandal.

Background on Capture

Before Horizon, the Post Office operated the Capture system during the mid-1990s. This legacy software generated accounting records that later allegations suggest were sometimes erroneous, triggering investigations and prosecutions of postmasters, even though the data was flawed.

Scheme details and timeline

The scheme is scheduled to launch in autumn 2025. It will begin with a pilot phase involving around 150 applicants, allowing processes to be refined before a wider rollout. The focus will be on providing fair compensation for financial shortfalls suffered due to faulty Capture software between 1992 and 2000.

Context within broader Post Office compensation efforts

To date, over £1 billion has been paid to more than 7,300 postmasters who suffered losses under the Horizon system. The Horizon Shortfalls Scheme Appeals process also began in May 2025. Although these efforts have been significant, they have only addressed Horizon-era cases. Victims of the earlier Capture system have, until now, received no compensation.

Why this matters

This announcement is a key step toward justice for early victims. A previously unreleased independent report has recently resurfaced, highlighting flaws in the Capture system and renewing pressure on the Post Office and government to act. Parliament’s business and trade committee has urged the Post Office to disclose all records relating to Capture convictions and prosecutions.

Government comment

The Department for Business and Trade has stated that the scheme will be fair and accessible. It is intended to deliver swift redress, with initial payments expected in autumn 2025. This move complements the existing Horizon redress work, which has already delivered over £1 billion in compensation.

Looking ahead

Applications for the Capture scheme will open in autumn 2025, starting with a smaller pilot group before full implementation. Detailed guidance and application forms will be issued in due course. The Post Office is expected to cooperate fully by releasing all relevant documents to support claims and help correct the historical record.

Source: Other Mon, 23 Jun 2025 00:00:00 +0100

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